• Administrative Assistant

    Location US-MA-Newton
    Job ID
    2018-5822
    Category
    Administrative/Clerical
    Position Type
    Full-Time
  • Overview

    For more than 40 years, East West Bank has served as a pathway to success. With over 130 locations across the U.S. and Greater China, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities. And our sustained growth and expertise in industries like real estate, entertainment, private equity, high-tech and energy help build sustainable businesses and expand our employees’ potential for career advancement.


     


    Headquartered in California, East West Bank (Nasdaq: EWBC) is a top performing commercial bank with an exclusive focus on the U.S. and Greater China markets. With assets of $37.7 billion, we’re ranked among the 30 largest banks in the United States and currently top 5 in “America’s 100 Best Banks” by Forbes, a list where we've consistently been in the top 15 since 2010. With a strong foundation, an enterprising spirit and a commitment to absolute integrity, East West Bank gives people the confidence to reach further.


     


    The Private Equity group was founded in 2012, and has added over 150 clients and grown its loan portfolio to over $2.5 billion in only six years.  The group has clients in every major pocket of capital in both the U.S. and in China, ranging in size from $50MM in AUM to over $50 billion.  EWB Private Equity is the largest specialized industry group in the Bank. 


     


    The Bank is currently seeking an administrative assistant for our Private Equity business. This individual will work with the head of the group (who is based in Newton, MA), the Directors and Managing Directors and other relationship team members in administrative support.


     


     

    Responsibilities


    • Manages a complex calendar, scheduling meetings and events

    • Coordinates corporate meetings, departmental functions including conference room reservations and setup for board meetings

    • Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrating a high degree of professionalism

    • Anticipates the needs of the team and applies strategic business thinking

    • Makes appropriate, informed decisions regarding scheduling

    • Develops and prepares reports, documents, and presentations for department staff as directed

    • Screen calls and prioritizing emails

    • Maintain level of absolute confidentiality in work assignments, documents

    • Processes and maintains correspondence, files, records and minutes, and performs other specific duties for management staff

    • Coordinates detailed travel arrangements at domestic and international level

    • Maintains office supplies inventory

    • Perform other duties and special projects as assigned

    Qualifications


    • 3-5 years plus related experience and/or training; Bachelor degree is preferred or equivalent years of experience in a corporate environment working with upper level management.

    • Well organized, detail oriented and resourceful

    • Ability to prioritize multiple tasks with minimal supervision

    • Ability to work efficiently and calmly under pressure in a fast paced and hard working environment

    • Interpersonal and professional manner in dealing with clients and employees

    • Self-motivated and proactive

    • Excellent at time management and conflict management

    • Has flexibility in work schedule

    • Proficient in Microsoft Outlook, Excel, Word and Power Point

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