Senior Administrative Assistant/Executive Assistant

The Sr. Administrative Assistant/Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of
several C-suite level Executives.

• Responsible and manages multiple complex calendars, scheduling meetings and events for several C-suite level Executives
• Coordinates corporate meetings, departmental functions including conference room reservations and setup for board meetings
• Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism and confidentiality
• Anticipates the needs and applies strategic business thinking to support the Executives
• Makes appropriate, informed decisions regarding the EVPs’ scheduling
• Develops and prepares reports, documents, and presentations for department staff as directed
• Maintain accurate bank corporate records/filing system including board related documents to be reviewed by auditors and regulators
• Screen calls and prioritizing emails
• Maintain high level of professionalism and confidentiality in work assignments, documents
• Processes and maintains correspondence, files, records and minutes, and performs other specific duties
• Coordinates detailed travel arrangements at domestic and international level for Executives and Board of Directors
• Prepare expense reports, submit timecards, special assignments
• Maintains office supplies inventory
• Assists with Receptionist relief for breaks, lunch and as needed
• Perform other duties and special projects as assigned by Executive Assistant

• 5-7+ years of related experience in an executive administrative capacity reporting directly to high level executives
• Experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients
• Strong organizational skills, attention to detail and problem solving skills
• Ability to prioritize multiple tasks with minimal supervision
• Ability to work efficiently and calmly under pressure in a fast paced environment
• Highly Professional and interpersonal skills when dealing with clients, employees, executives and board of directors
• Self-motivated and proactive with minimal guidance
• Excellent verbal and written communication
• Excellent time management skills and ability to prioritize assignments/tasks
• Must be able to take initiative, adaptable and multi-task to meet multiple deadlines
• Flexibility in work schedule
• Expert in Microsoft Excel, Word and Power Point

Bilingual in Chinese, a plus